Trade Show Market Preps for 2019 Growth,Trends

Demand for meetings and events is projected to rise worldwide next year, pushing the global market up by 10% and boosting attendance numbers in North America by 14%, according to the "2019 Meetings & Events Future Trends" report from Carlson Wagonlit Travel (CWT). But trade show marketers clients will still need to address new attendee expectations if they want to catch that market wave. In fact, the CWT report found that attendee experience was the concern that was top of mind for planners, including delivery and tracking of attendees through innovative applications of technology, use of unique venues, and more engaging and interactive content. Along those lines, Ryan Gould, vice president of strategy and marketing services for Elevation Marketing, recently posted about five key trends affecting 2019 attendee experience. First, he urges marketers to commit to an experiential, customer-centric booth design that goes beyond square footage and demo stations to address comfort, engagement and interaction, with a focus on a big first impression. One way to enhance experiential booth design is to create a multisensory experience, with unique lighting design, touch-panel interfaces, gamification, interactive displays, and even scent marketing that uses attractive aromas to capture visitors. Think it's nonsense? The respected Harvard Business Review concludes that amplifying the sensory qualities of your exhibit is a top way to get attendees connecting with your brand, notes Gould.When it comes to multisensory options, Virtual Reality (VR) has earned a big buzz in the trade show market. In fact, Gould points out, studies show that 53% of customers are more likely to buy from a brand that uses VR than one that doesn’t. Plus, proliferation of VR platforms has increased affordability, with VR app Google Cardboard now available for as little as $10 as an example. Since it's exhausting to spend a day walking a trade show, exhibitors who offer lounge areas are luring attendees into their booths and keeping them there for extended periods of time (including a sales pitch, of course). Savvier marketers have been adding charging stations along with comfy lounge chairs to further draw visitors. A trade show booth with a single flat-screen TV for presentations is now behind the technology curve. With technology advances, you can transform the entire space using multiple screens and unique lighting elements to direct visitors to specific displays or products. Use of 3D projection mapping can further transform a space, turning a whole wall into a 3D video image or projecting a personalized image on a prop, statue or other surface. For more on forecasts of the 2019 meeting and event market, see our on-site post at http://www.acculistusa.com/trade-show-marketers-need-to-prep-to-ride-2019-growth/

Use Direct Mail to Spur Trade Show Attendance

After many years of supporting the marketing of trade show and conference managers and exhibitors, we can attest to the continued power of direct mail in building audience. While exhibitors who do a pre-show campaign one or two months before a show can increase attendance by up to 50%, according to the Center for Exhibition Industry Research, a post by the NextPage agency recently explained how direct mail can push those pre-event promotional efforts several steps ahead of competitors. Show marketers looking for an edge with multi-channel audiences will embrace direct mail’s higher response rates and retention rates, urges NextPage, leveraging the deliverability of a tactile and visual attention-getter in an era of crowded digital mailboxes and websites. By combining variable printing with segmented list targeting, savvy marketers can create a pre-event mailing that is a highly personalized invitation. Including an incentive in the mailer will further spur booth visits. For example, trade show expert Marlys Arnold earns long lines at her booth by using scavenger hunts in pre-show campaigns, with a direct mail piece that lists five questions and gives a web address where attendees can print off an answer sheet to fill out and bring to the show. In another example, independent copywriter named Mark Johnson wanted to target subscription newsletter marketers at a Las Vegas Conference and created a special website with case studies and a free offer that he touted in a postcard. The free offer was an exclusive 30-minute consultation with Johnson to review current marketing campaigns. Johnson rented the conference association’s membership list and mailed the card only to qualified leads five weeks before the show. Out of 400 pieces mailed, 406 people visited his site, and he generated five solid leads! As Johnson showed, the real key to success with a direct mail campaign is targeting qualified leads, starting with a list of current clients and prospects and moving on to lists of registered attendees, association members, subscribers to relevant trade publications and newsletters, multi-channel buyers of relevant products, etc. Marketers can then segment and tailor messaging by geography, industry, product interest, title, and firm-ographics (such as number of employees). For more on event direct mail, see http://www.acculistusa.com/use-direct-mail-to-push-trade-show-attendance-ahead-of-the-pack/

Slow Event Lead Follow-up Costs B2B Marketers

When business-to-business marketers successfully build event attendance and booth traffic to maximize lead generation, they are disappointed and baffled by a smaller than expected sales harvest. One of the reasons for poor lead conversion, as it turns out, is a simple lack of timely lead follow-up! As reported by Direct Marketing News, a study by Certain, an event automation provider, found that just 2% of the 150 B2B marketing-decision makers surveyed said they follow up with event leads the same day. A quarter follow up in one to three days, 29% follow up in four to six days, and 27% follow up in seven to 13 days. And another 12% said this process takes two to four weeks, with the slowest-moving 6% saying it takes them more than a month to reach out! Why are almost half of those surveyed taking more than a week to contact prospects? Lead processing is a key problem, with 57% of the study's participants saying it can take hours to manually get leads "sales ready" for follow-up, and 23% reporting that the prep process takes a few days. Surveyed marketers blamed the sluggish prep time on a variety of reasons: 23% of respondents cited lack of technological tools, 15% blamed lack of organization, 11% claimed the delay was intentional, and 7% admitted to simple procrastination. Unfortunately, correcting slow lead processing doesn't seem to be a priority with many marketers. The Certain study found that despite generally slow lead processing, 72% of respondents are "somewhat" or "completely" satisfied with their lead follow-up time. That complacency has a cost that marketers are ignoring, we would point out. Most event marketing pros urge a 48-hour follow-up window to try to stay ahead of competitors. In fact, according to a study from InsideSales, 30% to 50% of leads are closed by the vendor who follows up with them first. Even if their lead processing is speedy, 82% of marketers are dissatisfied with the quality of their lead data and wish they captured more information about each individual lead at events. The method of data collection is one issue; the largest group, 42%, said they rely on manual data entry through computers or tablets, followed by 31% who turned to business cards and sign-up sheets, and 27% who relied on electronic scanners. For more, see http://www.acculistusa.com/b2b-event-marketers-miss-out-with-slow-lead-follow-up/

Tech Energizes Trade Show & Conference Marketing

AccuList USA has long experience in helping trade show and conference marketers with targeted lists and data services. But we also support an expanded event marketing approach that goes beyond promotion to engage audiences at every touchpoint in a multi-channel world, as a recent post for the Trade Show News Network (TSNN) blog promotes. Luckily, that is easier than ever thanks to emerging event technology trends. Any event pro not using social media to the fullest is missing a key tool in building audience per TSNN's "Top 10 Tech Trends" by Matt Coyne, Technology Engagement Architect at GES EMEA and a 10-year veteran of the events and exhibitions industry. By making it easy for registrants to share their attendance with their own social media networks, marketers can amplify an event and reach new potential attendees that can't be reached directly. Social media can also work in tandem with traditional channels, as with our Digital2Direct tool matching postal records to Facebook users for targeted social ads. Just as important as the boost in registrations is the increase in registration-to-attendee conversion driven by social media engagement, Coyne adds. Digitized content is then the engagement tool that creates an interactive event experience, building repeat attendance and luring prospects via social sharing. For example, Coyne cites the growth of devices like "Smart Badges," which act as a digital briefcase for attendees to collect digitized content. And tools like Facebook Live increase the dissemination and sharing of digital content. Digitized content also can be leveraged with gamification to increase event participation, say by awarding points for Smart Badge usage with exhibitor contacts, speaker downloads, session attendance, etc. and then posting competitive results. AI is another way to help expand attendee experiences; an example is the use of chatbot software to answer attendee questions and offer learned guidance. Finally, there are event-specific apps. Although not every event needs to spend for an app, a large conference can benefit from an app that enables visitors to track their schedules or from a dedicated lead-capture app, for example. For more, see the full blog post at http://www.acculistusa.com/new-tech-energizes-trade-show-conference-marketing/

Trade Show Marketers Still Embrace Direct Mail

A recent survey of exhibit managers and event marketers by Exhibitor magazine shows why direct mail continues as a promotional tool, as a companion rather than a victim of the growing use of e-mail and social media. Here are some insights we gleaned from those comments: First, the traditional rules of direct marketing continue to apply for direct mail success: Quality, targeted data is the most essential response factor. Mike Naples, business alliance manager for the United States Postal Service, reminds event marketers of the basics: "A successful campaign is 60% identifying the target, 30% making a compelling offer, and 10% creating a unique piece." Dan McAdams, vice president of sales and marketing for McAdams Graphics, is even more specific: "The most effective direct-mail projects start with a solid mailing list. A bad list yields a bad return." Second, e-mail is a mate, not a replacement, for snail mail. While acknowledging the growing use of e-mail, Holly Seese, global marketing communications manager at Celanese Corp., reminds Exhibitor readers that "hard-copy event invites are still more memorable than e-mailed ones." That can be especially true with an older target audience. "People over the age of 50 have an emotional attachment to letters that people under the age of 50 never developed," opines Keith Goodman, vice president for corporate solutions at Modern Postcard. More generally, e-mail faces headwinds in crowded, spam-filtered inboxes, while direct mail's lower volume actually boosts its impact: "Direct mail is back in vogue because few companies are using it. So a creative mailer is more likely to get read," explains Eugene Maresh, co-owner of Say it With Style Targeted Promotional Solutions. Or as Joy Gendusa, CEO of PostcardMania, sums up: "E-mail is brilliant for lead nurturing, but not for lead generation. If your message is seen as spam, you're hurting, not helping." Finally, creativity and a multi-channel mix are requirements for today's audiences. Direct mail creative must be personalized, relevantly targeted and eye-catching to engage response now. Tired tricks are not going to win interest. "An interesting shape is the best way to generate attention. Priority or overnight mail doesn't cut it anymore. It feels wasteful," asserts Rhea Cook, president of Ex Machina Design X Marketing. And because audiences also use multiple digital channels daily, they expect to engage with coordinated event promotion and response across channels, so direct mail can't go it alone if it is to be successful. Or as Jefferson Davis, trade show marketing and sales consultant at Competitive Edge, concludes: "People ask me all the time, 'What is the single best media for exhibit marketing?' But there is no single best media. The magic is in the mix." For more, see http://www.acculistusa.com/why-direct-mail-still-wins-allegiance-of-trade-show-marketers/

Event Marketers Foresee 2018 Spending Boosts

Trade show and conference marketers are already looking ahead to 2018, and event technology firm Bizzabo’s recent “Event Marketing 2018: Benchmarks and Trends” report has some good news: Event marketers and business execs plan to invest more in live events in future. One of the key findings of Bizzabo’s global survey of 400 mid- to senior-level marketers is that most event marketers believe that events are the single most effective marketing channel--better than e-mail, social media, and digital and traditional advertising. The majority also plan to invest more in future live events, both in terms of budget (63%) and number of events (63%). Plus, the majority (91%) of businesses with top performance place a greater emphasis on live events as a marketing channel than the underperforming businesses or businesses performing as expected–and those overperforming businesses plan to grow their event marketing budgets by more than the rest. Regardless of performance, an overwhelming majority of C-Suite executives surveyed (87%) say they believe in the power of live events and plan on investing more in the future. Though event marketers and executives have confidence in the marketing effectiveness of B2B trade shows and conferences, that doesn’t mean they think success is assured. In another survey, Bizzabo asked leading event marketers for advice on overcoming common event hurdles. For example, what if attendance is sparse? To avoid staring at an empty hall in horror, make sure the event is clearly advertised on all social media profiles, blog, and website, including paid ads; empower those who have already committed attendance (especially speakers) to be event ambassadors by sharing the event on their own social media profiles and websites; and use RSVPs to keep attendees accountable. Then what if the attendees are there, but enthusiasm is low? To boost engagement, the pros suggest crowdsourcing questions for interviews and round tables before the event; creating hangouts or webinars related to event sessions; and sending segmented e-mails based on registration data to get attendees pumped up for specific aspects.  For a link to solutions to nine common event management problems, go to http://www.acculistusa.com/event-marketing-pros-foresee-spending-boost/

Science & Tech Offer Event Audience-Building Tools

For an event to succeed, trade show marketers must build attendance before the event and deliver for attendees by the end of the event, whether measured by lead generation, education or networking. There's an art to it, but science and technology impact success today as well. For example, BizBash.com did an interesting Q&A with Ben Parr, author of Captivology: The Science of Capturing People's Attention, in which Parr highlighted research-based conclusions about "captivation triggers" of audience attention. Start with "automaticity," which means using colors and symbols that automatically affect attention, such as the color red. Move on to "framing," setting the value of an event in a context that garners more attention, such as stressing event ticket scarcity. A message or design that offers "disruption," meaning a violation of expectations, naturally grabs attention, as does "mystery," such as an intriguing headline or subject line. Of course, there is the attention-getting "reward" for attendance, either an extrinsic reward (a swag bag) or an intrinsic reward (personal self-improvement). The good reputations of event, exhibitors and speakers really count, too; brain research shows audiences are especially attentive and trusting of experts, for example. Meanwhile, Event Farm, an enterprise event marketing platform, has interviewed event experts to find new technology trends likely to affect event marketing in 2017 and beyond. Among the trends cited is having events bring the internet to life onsite by letting attendees engage with online experiences, such as viral memes or videos. Marketing pros also foresee that the end of an event will no longer signal the end of an experiential marketing campaign, so that marketers engage with attendees (and non-attendees) after the event via tactics such as re-purposing an event presentation or sharing "digital" event memories. More people are expected to use live streaming to complement events via services like Facebook Live, too, not as a substitute for attendance but as an attendee-engagement enhancer. Finally, watch for attendees to seek to engage with the digital and physical landscapes simultaneously, such as using smartphones to help navigate through a venue. For more, see http://www.acculistusa.com/science-tech-can-help-events-capture-audience/